Post by tarapeze on Sept 8, 2007 14:16:57 GMT -5
As Sar has previously stated:
There will need to be committees, or different groups and people who work on their own portion to help organize this. Those involved will need to be committed to the end, and should be able to run their portion of the team.
As of now, these are the committees that I see us needing:
1. Hampshire Admin/Events contact: This group will be the liason between us and hampshire. If we want this to be a hampshire sponsored convention (especially if we want them to provide housing - remember when those conventions come and students volunteer their rooms/ lounges, I hope for something like this).
2. Financial: This is sorta obvious, but this group would be responsible for all funding parts of the convention. This would include dealing with FiCom, coca, and all other hamsphire funding operations. They would also be responsible for estimating costs (food/housing/any advertising/pamphlets and info once people are here/media services/ permits/etc) And they would be the ones to set and deal with admission fees.
3. Outside contact: The is group would be the ones to get the word out, and be the contact with all the other schools. Once schools are signed up, this committee would either be responsible for ensuring that everyting pans out (admission/housing/transport/etc), or handing the school over to the correct person (or commitee) who would be able to help them out.
4. Liability and Insurance: This one is going to be one of the most important - I don't think this'll happen without getting cleared in this area. They would most likely need to be in good communication with the three previously mentioned committees, because they all really have something to do with this. We'll need to find out from the school what we'll need in terms of insurance to pull this off. We'll need to clear any sort of acro/fire/aerial performance - this would put the committee in touch with the fire and police dept; the school, and potentially lawyers and riggers. Chances are a lot of this stuff is going to require money (insurance and permits). They'd also need to have an idea of what the other schools have and need: What schools have fire or aerials, do they have any sort of insurance to cover themselves, would they request from us any particular kind of insurance to participate, stuff like that.
This third committee is probably going to be the hardest. But hey, we were trying to clear aerials for our own use anyway, right? I had hoped to do this by the next of this coming school year as it was; this'll push my "to do" date up a bit, but I think this would be a HUGE step for us as a circus.
4. Scheduler: This committee would be in touch with the outside and school contacts to work out when to hold the actual event. Once that is set, they would be responcible for organizing class/event schedule for the convention. They would need to keep in touch with outside contact about how many people to expect. (They would also be in charge of organizing outside performers, workshop leaders, etc.)
There will need to be committees, or different groups and people who work on their own portion to help organize this. Those involved will need to be committed to the end, and should be able to run their portion of the team.
As of now, these are the committees that I see us needing:
1. Hampshire Admin/Events contact: This group will be the liason between us and hampshire. If we want this to be a hampshire sponsored convention (especially if we want them to provide housing - remember when those conventions come and students volunteer their rooms/ lounges, I hope for something like this).
2. Financial: This is sorta obvious, but this group would be responsible for all funding parts of the convention. This would include dealing with FiCom, coca, and all other hamsphire funding operations. They would also be responsible for estimating costs (food/housing/any advertising/pamphlets and info once people are here/media services/ permits/etc) And they would be the ones to set and deal with admission fees.
3. Outside contact: The is group would be the ones to get the word out, and be the contact with all the other schools. Once schools are signed up, this committee would either be responsible for ensuring that everyting pans out (admission/housing/transport/etc), or handing the school over to the correct person (or commitee) who would be able to help them out.
4. Liability and Insurance: This one is going to be one of the most important - I don't think this'll happen without getting cleared in this area. They would most likely need to be in good communication with the three previously mentioned committees, because they all really have something to do with this. We'll need to find out from the school what we'll need in terms of insurance to pull this off. We'll need to clear any sort of acro/fire/aerial performance - this would put the committee in touch with the fire and police dept; the school, and potentially lawyers and riggers. Chances are a lot of this stuff is going to require money (insurance and permits). They'd also need to have an idea of what the other schools have and need: What schools have fire or aerials, do they have any sort of insurance to cover themselves, would they request from us any particular kind of insurance to participate, stuff like that.
This third committee is probably going to be the hardest. But hey, we were trying to clear aerials for our own use anyway, right? I had hoped to do this by the next of this coming school year as it was; this'll push my "to do" date up a bit, but I think this would be a HUGE step for us as a circus.
4. Scheduler: This committee would be in touch with the outside and school contacts to work out when to hold the actual event. Once that is set, they would be responcible for organizing class/event schedule for the convention. They would need to keep in touch with outside contact about how many people to expect. (They would also be in charge of organizing outside performers, workshop leaders, etc.)
